Car Fleet Management System – Web Platform + Driver Mobile App Project Overview We are building a complete Car Fleet Management System for transport companies. The system centralizes management of companies, vehicles, drivers, maintenance, working time, documents, reports, and accident management with insurance processing. The Web Dashboard is the main control center for Admin, Manager, and Finance users. Drivers use a Mobile App to submit working time, maintenance data, and accident reports. All submitted data appears instantly in the Web Dashboard for monitoring, reporting, and administration. 1. Authentication and Roles Secure login with role-based access. Roles: Admin Manager Finance Driver Each role has configurable permissions. 2. Main Dashboard (Overview Screen) Key Metrics Total registered companies Total vehicles Total drivers Total maintenance operations Total failures, damages, and accidents Accident status counts: Open In Progress Completed Charts and Analytics Maintenance activity Failures and accidents Driver working hours Filters By vehicle By driver By time period Reports Export Export to Excel Export to PDF 3. Company Management List all companies. Actions: Add company Edit company Delete company View company Company profile includes: Company name Establishment date Managers and employees Assigned vehicles Assigned drivers 4. Vehicle Management List all vehicles with: Vehicle type Model Registration year Vehicle number Assigned drivers (multiple supported) Damages and accident history with current status Actions: Add vehicle Edit vehicle Delete vehicle (with all related data) Archive vehicle (including all its data) Assign drivers to vehicle 5. Driver Management List all drivers with: Photo Name Phone number Driver license Work permit Actions: Add driver Edit driver Activate or Deactivate driver Delete driver 6. Parts and Maintenance The system has a global parts library (oil, filters, brakes, etc.). Each vehicle is linked to its own set of parts. Maintenance is tracked per vehicle and per part. Vehicle View When opening a vehicle, the system shows: All assigned parts For each part: Last maintenance date Next scheduled maintenance Maintenance rule (kilometer-based or time-based) Maintenance guideline Complete maintenance history Maintenance Module A dedicated Maintenance section allows: Search by vehicle Filter by part Filter by date View upcoming maintenance View overdue maintenance View full maintenance history for all vehicles Every maintenance action creates a record for the specific vehicle and part. All maintenance history is visible from both: Vehicle profile Maintenance module 7. Accident Management & Insurance Automation Accident Submission When a driver submits an accident from the Mobile App: The accident record is immediately created in the Web Dashboard with initial status. Automatic Accident Processing (Agent Flow) Once an accident is created: System automatically creates an accident case file System sends a formal accident email to the insurance company with all required data System monitors insurance email replies System detects case status: Claim opened Missing documents Approved Rejected System automatically updates the accident status in the Web Dashboard If insurance does not respond within a defined time: System sends automatic reminders Then escalates to management When finished: System closes the accident Archives all related data (GDPR compliant) Human vs System: Driver submits accident System handles communication, tracking, reminders, closing Management handles legal decisions only 8. Archive and Documents Actions: Upload documents View documents Rename documents Delete documents Document types: Insurance Technical inspection Accident reports Additional features: Filter documents by date Move documents to archive 9. Time Management Working time is registered by the Driver using the Mobile App. The Web Dashboard is used to view, manage, and report this data. Time records include: Work start time Break time Work end time Time data supports financial and payroll reporting. 10. Notifications In-system notifications Email notifications to managers and admins 11. Languages Arabic with full RTL support German 12. System Settings and Compliance Privacy and cookie management (GDPR compliant) Backup configuration Language management Full RTL layout support across the system Phase 2 – Future Expansion Uber API (trip synchronization) Vehicle cameras integration OBD integration for mileage and diagnostics GPS tracking Fuel management Support for multiple insurance companies and repair workshops Driver Mobile App – Requirements User: Driver only Main Features: Login View assigned vehicle(s) Register working time: Start, Break, End Submit maintenance data: Enter mileage Mark replaced parts Upload photos/documents Receive push notifications for: Upcoming and overdue maintenance System and company messages Report accidents with form and photos View own history: Working time Maintenance records Accident records Languages: Arabic, German Technology: Flutter (Android & iOS)