Project Brief: Build “Digital Secretary AI” Budget: $700 (fixed price) Goal: Replace repetitive human secretary/admin tasks with a single AI-powered web + mobile platform. Foundation Layer (Must-Have – Phase 1) These are the non-negotiable features to deliver first: Authentication & Dashboard Sign-up/login/password reset. Simple dashboard with recent activity + “Upload / Create Task” button. Smart Scheduling & Reminders Calendar management (Google + Outlook sync). Meeting reminders (email + notification). Document Automation Auto-generate Word/Excel/PowerPoint files from uploaded data. Templates with auto-formatting (no training required). Email & Communication Assistant Inbox connection (Gmail/Outlook API). Summarizes emails, drafts smart replies. File Upload + OCR + Data Entry Drag-and-drop upload (PDF, image, doc). Extracts text, cleans it, converts to editable formats. Advanced Layer (Phase 2 – Competitive Edge) These features make the app better than competitors: Meeting Assistant AI transcription of audio/video. Auto-summary with action points. Insights & Analysis Turns raw data into charts, KPIs, and insights. Example: “Revenue grew 15% in Q2 due to Product X.” Collaboration Hub Built-in audio/video conferencing. Screen + document sharing. Real-time AI notes + translation. User Settings Theme switch (light/dark). Default file outputs (PDF, DOCX, XLSX). Language preferences. Disruptive Layer (Phase 3 – The Killer Edge) These will differentiate and make adoption skyrocket: AI Personalization Learns each user’s tone and style. Auto-adjusts reports, emails, presentations. Cross-App Integration Works with Slack, Zoom, Teams, Trello, Notion, Office 365. Analytics Dashboard Number of files processed. Time saved. Popular output formats. Security & Compliance Encrypted storage. Audit trail for sensitive industries. Technical Requirements Frontend: React (web) + Tailwind for sleek modern UI. Backend: Node.js/Express (with REST API). AI Services: OpenAI (text summarization, email replies, report drafting). OCR: Tesseract.js or PaddleOCR. Database: MongoDB (user data, documents, activity logs). Deployment: Docker-ready for cloud hosting (AWS/Heroku/Render). Deliverables Fully working web app (priority). Mobile-friendly responsive design. Clear documentation for setup and scaling. Post-delivery 2 weeks bug-fix support.