I’m looking for a detail-oriented coordinator to take complete ownership of arranging our recurring, company-wide Zoom meeting each month. Your job is to gather everyone’s availability, select the optimum time across several time zones, create the Zoom link, add it to our shared calendar, and circulate the invitation with a clear agenda and reminders. Because we run everything through Zoom, you should be fully comfortable setting up meetings, managing registration settings, and updating calendar invites when last-minute changes pop up. Experience nudging busy executives for their preferred slots without being intrusive is a plus—reliability and clear communication matter more than volume here, since this is only a monthly commitment. Deliverables each month: • Confirmed meeting date and time that works for all stakeholders • Zoom link with host privileges assigned and waiting room configured • Calendar invite sent to the team (ICS + email) with agenda attached • Reminder email 24 hours before the call If you can keep our schedules aligned and our inboxes calm, I’d love to hear how you approach scheduling and follow-ups.